Prepare for your Advanced Excel job interview with this list of top Advanced Excel Interview Questions and Answers for Freshers and Experienced which is Prepared by 10+ Years Experienced Advanced Excel Experts.
Advanced Excel Interview Questions and Answers
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BestAdvanced Excel Interview Questions and Answers
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Here is the list of most frequently askedAdvanced Excel Interview Questions and answersin technical interviews. These questions and answers are suitable for both freshers and experienced professionals at any level. The questions are for intermediate to somewhat advancedAdvanced Excel professionals, but even if you are just a beginner or fresher you should be able to understand the answers and explanations here we give.
Q1) What are the ways to create a dynamic range?
- Creating a Table
- Using OFFSET and COUNTA Functions
Q2) What is the order of operations that Excel uses while evaluating formulas?
PEMDAS Rule
- Parenthesis
- Exponentiation
- Multiplication/Division
- Addition
- Subtraction
Q3) Difference between FUNCTION and FORMULA in excel?
- FORMULA – is a statement which written by the user for calculations. Ex: =1+2+3
- FUNCTION – is a built-in formula by Excel. Ex: =SUM(1+2+3)
Q4) How will you find duplicate values in a column?
- To highlight duplicate values – use Conditional Formatting
- To get a number of duplicate values – use COUNTIF function.
Q5) What is the use of Slicer and Timeline in Excel?
- Slicer – is used to filter the Table, Pivot Table data visually.
- Timeline – is used to filter the dates interactively by Year, Month, Quarter and Day.
Q6) What is Recommended Pivot Tables and Recommended Charts?
- Recommended Pivot Table – Based on the raw data, Excel will recommend some pivot table automatically.
- Recommended Charts – Same like as above, Excel will recommend charts (Ex: Column chart, Bar Chart, etc…) based on the data.
Q7) What is the Name Manager in Excel?
Names which we give for a cell/Range, Table will be managed by the Name Manager.
Q8) What is COUNT and COUNTA?
- COUNT – Counts the number of cells which contains only numbers except for blank cells.
- COUNTA – Counts the number of cells which contains alpha-numeric except blank cells.
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Q9) Is it possible to make a single Pivot Table for multiple data sources?
Yes, it is possible. Using Pivot Table Data Modeling technique.
Q10) VLOOKUP Vs INDEX-MATCH
- VLOOKUP – Using VLOOKUP, we can retrieve the data from left to right in the range/Table.
- INDEX-MATCH – Using a combination of INDEX and MATCH, we can retrieve the data from left to right/right to left in a range/table.
Q11) How would you get the data from different data sources?
Data > Get External Data section > Choose your data source
Q12) What is the use of Option Explicit in VBA?
Option Explicit will force the user to declare variables. If the user uses undeclared variables, an error occurs while compiling the code.
Q13) What is Excel object Model?
Application – Workbooks – Worksheets – Range
Q14) What is the default data type in VBA?
A variant is the default data type in VBA.
Q15) How will you inspect a function/formula in Excel?
Using F9 key.
Q16) How will you fix/lock the cell/range reference?
Using $ symbol.
Ex: $A $1 – Here Locked Column A and row 1
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Q17) Difference between Function and Subroutine in VBA?
The function will return a value whereas Subroutine may or may not return a value. The function can be called in the procedure. We can create custom functions using FUNCTION like as built-in functions.
Q18) Does VBA support OOPs concepts?
No, it will not. VBA is Object based programming language, not Object Oriented Programming language.
Q19) Difference between ThisWorkbook and ActiveWorkbook in VBA?
ThisWorkbook – is the workbook where the VBA code is written.
ActiveWorkbook – is the workbook which is in Active state at present.
Q20) How will you debug codes in VBA?
- Step by step execution – F8
- Breakpoints – F9
- Using Debug.Print
- Immediate Window
- Watch Window
Q21) Explain ADO, ODBC and OLEDB
- ADO –ActiveX Data Objects is a data access framework and is useful to get the data from the databases.
- ODBC – Open Database Connectivity is useful to get the data from the external database.
- OLEDB – Object Linking and Embedding, Database.
Q22) What are the different types of errors that you can encounter in Excel?
- #N/A
- #DIV/0!
- #VALUE!
- #REF!
- #NAME
- #NUM
Q23) What are volatile functions in Excel?
Volatile functions recalculate the formula, again and again, so Excel workbook performance will be slow down. Volatile functions recalculate the formulas when any changes happen in the worksheet.
Ex: NOW (), RAND ()
Q24) What is the difference between Report and Dashboard?
Dashboards: Dashboard is a visual display of the data and these are dynamic and live, so data is being updated in real time and visuals can show changes from minute to minute.
Reports: Reports are not live and we use historical data to make reports. sometimes Reports are included with visuals such as Table, Graphs and Charts, Text, Numbers or anything.
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Q25) What are the structured references in Excel?
Structured references – Instead of using cell references, we can use an Excel table name or the Column name for reference.
Q26) Name some of the Excel formats which an Excel file can be saved?
- .XLS
- .XLSX
- .XLSM (Macro-enabled workbook)
- .XLSB (Binary format)
- .CSV (Comma Separated Values)
Q27) How will you pass arguments to VBA Function?
In 2 ways we can pass arguments to VBA Functions
- ByVal
- ByRef
Q28) What are the modules available in VBE?
- Code Module: Default module to write procedures.
- User form: Helps to develop GUI (Graphical User Interface) applications.
- Class Module: Allows to create new objects.
Q29) What is Collection in VBA?
The Collection object contains a set of related group of items as a single object.
Q30) What is the difference between an Array and Collection?
Collections and Arrays are used to group variables. In Arrays, before using to start adding elements we normally set the size. But in Collection, we will not set the size, because we don’t know the number of elements in advance.
Q31) What are the modules available in Excel VBA?
- Sheet Module
- Thisworkbook Module
- Code Module
- Userforms
- Class Modules
Q32) How to run faster your VBA macro?
Below are the some tips –
- Turn off screenupdating
- Declare the variables and avoid “Variant” data type.
- Disable events
- Using the WITH statement.
- Avaoding the Select statement
- Select Case instaed of If Then
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Q33) What are the error handling techniques in Excel VBA?
| Item |
| On Error Goto 0 |
| On Error Resume Next |
| On Error Goto [Label] |
| Err Object |
| Err. Number |
| Err. Description |
| Err. Source |
| Err. Raise |
| Error Function |
| Error Statement |
Q34) What are the ways in which a variable can be declared in the VBScript
language?
Implicit Declaration: When variables are used without declaration is called Implicit declaration.
Explicit Declaration: Declaring variables before using is called Explicit Declaration.
Q35) Name some of the operators available in VBA?
Arithmetic Operators, Comparison Operators, Logical Operators etc.
Q36) What are the types of arrays available in VBA?
There are 2 types of arrays available in VBA.
- Single Dimensional Array: Single Dimensional array is used more often in the VBA. An array uses only one index.
- Multi-Dimensional Array: If an array has more than 1 dimension is called Multi-Dimensional Array.
Q37) Which object is used to work with Databases in the VBA?
Connection Objects are used to provide a connection between Excel and Databases with the help of ADODB Objects. So, we can interact with the database and can use the SQL queries to fetch the data from the database.
ADO stands for, ActiveX Data Objects.
Q38) Why VBA is not Object Oriented Programming language?
VBA does not support all the OOPs concepts (VBA will support Polymorphism and Encapsulation, not supports Inheritance). Hence, VBA is called Object Based Programming Language.
Q39) What is Conditional Formatting in Excel?
Conditional Formatting is used to format cells/Range based on a condition/Conditions.
Ex: Highlighting a cell based on cell Value
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Q40) What is a Slicer?
Slicer is used to filter the Table, Pivot Table data. Instead of using Filters section in a Pivot Table, we can use Slicer.
Q41) What is a Goal Seek in Excel?
Goal Seek – is used to achieve your goal by changing the dependent value.
Ex: If you have taken a personal loan, and if you can able to pay the EMI of 6K instead of 10K, how many months do you need to close your personal loan?
Q42) What is Scenario Manager in Excel?
Scenario Manager – Excel can be the tool of choice when you have multiple variables, and you want to see the effect on the final result when these variables change.
Q43) What is a UDF in VBA?
UDF stands for User Defined Function, and these are custom functions. Using VBA, you can create your own functions and those can be used in Excel worksheets as normal built-in Functions.
Q44) What are the ways to run a macro?
- Assigning a macro to a shape.
- Assigning a macro to a button
- Run a macro from the ribbon
- Run a macro using a keyboard short cut key.
Q45) How do you remove duplicate spaces from a cell?
Using TRIM () function, we can delete duplicate spaces and gives unique/single space between words.
Q46) What is Data Validation in Excel?
Data Validation – is used to validate the Data in a cell/Range. In Data Validation, we have criteria such as List, Whole Number etc. And have custom criteria option where we can give function/formula.
Q47) How will you find the number of duplicate values in a range?
There might be different ways to find the duplicate values from a range. One of that is, using COUNTIF function we can find duplicate values.
Q48) Which function will you use instead of VLOOKUP?
Instead of VLOOKUP, we can use INDEX and MATCH function. Limits of VLOOKUP is we cannot fetch the data from the left side of the Lookup range. Using INDEX-MATCH, we can fetch the data any ways.
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Q49) How would you add a new column to an existing pivot table for calculations?
Using Calculated Field
Q50) Can you name some Text Functions?
- CONCATENATE( ) – used to join several text strings to one string
- TEXT( ) – Converting a value into text formatting
- PROPER ( ) – Arranging the characters in proper way.
- LEFT ( ) – Returns the specified number of characters from the starting character.
FAQs
How do you answer Excel skills in an interview? ›
In your answer, mention the Excel functions you can use and how they apply to the role. Example answer: Common functions in Excel include logical functions, mathematical functions, and date functions. Examples of logical functions are TRUE or FALSE. Mathematical functions include SUM, AVERAGE, COUNT, and SUMIF.
How do I update my Excel skills? ›- Master keyboard shortcuts. Excel comes with a slew of keyboard shortcuts to help you work faster and more productively. ...
- Conditional formatting. ...
- Macros. ...
- PivotTables. ...
- Charts. ...
- Filters/ AutoFilter. ...
- COUNTIF. ...
- Flash Fill.
more new functions: FILTER, SORT, SORTBY, UNIQUE, SEQUENCE, and RANDARRAY.
What is the most advanced Excel skill? ›- Statistical Modeling.
- Forecasting and Prediction.
- Pivot Tables.
- VBA and Macros.
- Model Historic Stock Trends.
With advanced Excel tools, you can create more complex calculations. Once your formula is written and you have programmed your set command, the program will perform all of the work to complete the calculations, freeing up your time for other tasks and ensuring that you have accurate data the first time around.
What 5 essential Excel skills do employers look for? ›- Organise and Clean your Data in Excel.
- Present your Excel Data with Interactive Graphs and Charts.
- Look Up Values using VLOOKUP, HLOOKUP, and XLOOKUP.
- Protect Your Cells and Worksheets.
- Save Time with Basic Excel Macros.
- Frequently Asked Questions.
- Final Thoughts.
- General. General is a number format selected as the default by excel for any number you type into the spreadsheet. ...
- Number. Number Format is exclusively used when you are working with numbers. ...
- Currency. ...
- Accounting. ...
- Date. ...
- Time. ...
- Percentage. ...
- Fraction.
What is VLOOKUP in Excel? VLOOKUP stands for Vertical Lookup. As the name specifies, VLOOKUP is a built-in Excel function that helps you look for a specified value by searching for it vertically across the sheet.
What are the top 5 soft skills to use Excel? ›- Communication. In most jobs strong communication skills are vital. ...
- Problem-solving. Employers highly value people who can resolve issues quickly and effectively. ...
- Initiative. ...
- Critical thinking. ...
- Teamwork.
Proficient in Microsoft Office typically means you are able to use MS Word to edit text documents, create templates, and automate the creation of tables of content. Proficient in Excel means running and creating functions, pivot tables, and charts.
What are the 3 common uses for Excel? ›
The main uses of Excel include: Data entry. Data management. Accounting.
What are the 10 most used Excel functions? ›- 1 – SUM() SUM: This is probably Excel's most basic and commonly used formula. ...
- 2 – AVERAGE() AVERAGE: As the name suggests, this formula returns the average of a range of cells. ...
- 3 – COUNT() ...
- 4 – MAX() ...
- 5 – MIN() ...
- 6 – IF() ...
- 7 – VLOOKUP() ...
- 8 – INDEX() & MATCH()
- Table formatting. What it does: transforms your data into an interactive database. ...
- Pivot tables. What it does: summarizes data and finds unique values. ...
- Charting. ...
- COUNTIFS. ...
- SUMIFS. ...
- IF Statements. ...
- CONCATENATE. ...
- VLOOKUP.
Advanced Excel is quite different from Basic Excel, the focus for the user is more on DSUM, DCOUNT, Pivot Table, Pivot Chart, Formulas, Functions, and Macros. Some of the other important concepts to explore while working on Advanced Excel are: If Statements. Sum Products.
What is the hardest thing in Excel? ›VBA, Macros & Automation
VBA is the most struggling area of Excel. 38 people (more than 20%) of survey respondents said they struggle writing macros, automating parts of their work, understanding VBA and developing applications using Excel. No wonder VBA is the trickiest of Excel features.
Originally Answered: What do you need to know to be considered "advanced" in excel? For a non-technical position: Conditional Formatting, Charts, Pivot Tables, Vlookup, SumIf (or SumProduct).
What is Excel formula? ›What is Excel Formula? In Microsoft Excel, a formula is an expression that operates on values in a range of cells. These formulas return a result, even when it is an error. Excel formulas enable you to perform calculations such as addition, subtraction, multiplication, and division.
Who is the best Excel user? ›...
- Jon Acampora. ...
- Brian Jones. ...
- Danielle Stein Fairhurst. ...
- Chris Dutton. ...
- Mynda Treacy. ...
- Oz Du Soleil. ...
- Kat Norton. ...
- Leila Gharani.
Power Pivot is an Excel add-in you can use to perform powerful data analysis and create sophisticated data models. With Power Pivot, you can mash up large volumes of data from various sources, perform information analysis rapidly, and share insights easily.
What is Excel pivot? ›A PivotTable is a powerful tool to calculate, summarize, and analyze data that lets you see comparisons, patterns, and trends in your data. PivotTables work a little bit differently depending on what platform you are using to run Excel.
What are the 4 types of spreadsheets? ›
Excel data types are the four different kinds of values in Microsoft Excel. The four types of data are text, number, logical and error. You may perform different functions with each type, so it's important to know which ones to use and when to use them.
What are the 4 major parts of Excel? ›- Worksheet - rectangular grid of rows (numbers) and columns (letters)
- Cell - intersection of row and column.
- Cell reference - unique address, coordinates of the intersection of a column and row (B7)
- Gridlines - horizontal and vertical lines.
- JPEG (Joint Photographic Experts Group) ...
- PNG (Portable Network Graphics) ...
- GIF (Graphics Interchange Format) ...
- PDF (Portable Document Format) ...
- SVG (Scalable Vector Graphics) ...
- MP4 (Moving Picture Experts Group)
VLOOKUP defaults to the closest match whereas XLOOKUP defaults to an exact match.
Why is Hlookup used? ›Use HLOOKUP when your comparison values are located in a row across the top of a table of data, and you want to look down a specified number of rows. Use VLOOKUP when your comparison values are located in a column to the left of the data you want to find. The H in HLOOKUP stands for "Horizontal."
What are macros for Excel? ›If you have tasks in Microsoft Excel that you do repeatedly, you can record a macro to automate those tasks. A macro is an action or a set of actions that you can run as many times as you want. When you create a macro, you are recording your mouse clicks and keystrokes.
How do you answer why would you Excel at this job? ›- Research the company ahead of time. ...
- Show that you're excited about the job opportunity. ...
- Match your skills and qualifications to the job requirements. ...
- Show how you'd fit into the company culture. ...
- Connect the job to your overall career goals.
- Data recording. Basic Excel users must know how to navigate and record data. ...
- Formulas. There are some formulas you need to know for basic Excel skills: ...
- Charts and graphs. ...
- Data organization. ...
- Pivot tables.
Proficient in Microsoft Office typically means you are able to use MS Word to edit text documents, create templates, and automate the creation of tables of content. Proficient in Excel means running and creating functions, pivot tables, and charts. Plus, you can make slideshows in PowerPoint.